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Autor: William Eggert


Guide to film shootings under corona conditions (part 3: Spain)

The "Spain Film Commission" published its guidelines for filming under corona conditions in Spain - this is, what you need to know.

The Spain Film Commission has provided a guide for the resumption of filming in Spain. We have summarised the most important industry-specific points here. The full guidelines in English can be found at the end of the article.


General information

  • Shooting can be carried out on scenery and private places as well as public places that have the appropriate permission from the city council or the responsible administration.
  • Closed areas must be cleaned and disinfected before filming. During cleaning tasks, special attention is paid to shared areas and the most common contact surfaces such as door handles, tables, furniture, handrails, floors, telephones, hangers, etc.
  • Filming on the set and in private outdoor areas can be implemented after the occupational risks have been evaluated and the appropriate preventive measures have been taken.
  • Filming where there is no direct physical interaction and where there is contact between actors and actresses can be carried out in accordance with the general prevention and hygiene measures against COVID-19 as indicated by the health authorities.
  • In cases where the rules of distance cannot be observed, specific measures must be determined for each individual case by the person responsible for the shooting, based on the recommendations of the health authorities.


Basic rules

  • Follow the regulations on "health and safety" at work.
  • The health and safety conditions at each workplace must comply with the health and safety regulations. In addition, the personnel must comply with all measures laid down by the health authorities.
  • Act at the first signs and symptoms!
  • If you have symptoms (cough, fever, breathing difficulties, etc.) that could be associated with COVID-19, you should not go to work. You must contact the telephone support service in your community or your family medical centre. You should not resume work until they confirm that there is no danger to you or others.
  • If you have been in close contact or in shared rooms without maintaining a minimum distance from a person affected by COVID-19, you should not go to your workplace for at least 14 days, even if no symptoms appear during that period.
  • All employees are informed that if symptoms occur, they must notify the company and quarantine themselves at home.


Risk groups

  • If you are at risk because of your age, pregnancy or previous illnesses (such as high blood pressure, cardiovascular disease, diabetes, chronic lung disease, cancer or immunosuppression), do not go to work. If you are unable to perform your duties remotely, you should contact your doctor.
  • If you have to remain isolated, temporary incapacity to work can be assessed similarly to an accident at work.


Masks

  • Wearing a mask is mandatory for all persons who are at least 6 years old, who are on public roads, in outdoor areas or in enclosed spaces accessible to the public.
  • Persons who have some kind of breathing difficulty and/or persons who cannot use the mask for health reasons are exempt from this obligation.


Before shooting

  • Manufacturers must draw up an emergency plan or a general occupational safety and health protocol for COVID-19 and make it available to workers.
  • The emergency plan should be pragmatic, simple and clear. It should be subject to continuous monitoring by companies and their employees based on the evolution of the disease and the guidelines established at all times by the health authorities.
  • The production company applies this plan to all activities carried out, as well as to external team members and to all persons who have access to the set.
  • The production company will provide all staff with information about the accident insurance company at the time of inclusion in the project.
  • When working in multiple locations, it is necessary to identify the nearest hospital (with an emergency room) and the accident insurance company.
  • It is the responsibility of the producers to assess the appropriateness in each specific case and, if necessary, to consult a professional in occupational risk prevention and prevention.


Diagnostic tests

  • The health authorities recommend that all team members who are to be deployed directly on location undergo a fifteen-day diagnostic test series before starting work. This recommendation does not apply to team members who are involved in the production but do not have access to the film location.
  • Team members may give a sworn statement that they have remained in isolation from the time of the test until the start of work.
  • Actors, doubles and extras who cannot maintain the minimum distance or use protective equipment must undergo a diagnostic test on medical prescription and in accordance with the guidelines of the relevant health authority.


Remote work

  • In all pre- and post-production phases, remote working should be preferred in order to avoid infection and minimise any risk as far as possible.
  • Casting is preferably done digitally. If the presence of the actors is absolutely necessary, the basic safety rules and minimum distance must be observed and the team to be deployed on location must be kept to a minimum.
  • The motif search is preferably carried out digitally. If the presence on location is indispensable, a single person accredited by the production with delegated responsibilities should attend the meeting.
  • All meetings will be held by video conference unless this is not feasible for good reasons.


Transportation

  • Prioritise transport options that guarantee the minimum distance. For this reason, individual transport is preferable.
  • A maximum of nine seats including the driver may be used per journey. Masks must be used and the minimum distance between passengers must be maintained. It is recommended that every second seat is kept free.
  • In vehicles in which only one row of seats is available due to their technical characteristics (cabins for trucks, vans, etc.), a maximum of two persons may travel in the vehicle, provided that the occupants wear masks and maintain the minimum distance. Otherwise, only the driver may ride.
  • The use of a mask is recommended when walking and riding a bicycle or motorcycle. When walking on the road, it is important to maintain the minimum distance.
  • Check the cleaning procedures of the vehicle and avoid that more than one person per row of seats travels.


Prevention at the workplace and on the set

  • Tasks and work processes must be planned so that people can maintain the minimum distance. This applies in particular to the entrances and exits of the workstations and the shooting location.
  • Accumulations of people by employees in common areas should be avoided. If possible, the minimum distance between people is indicated by markings on the floor or by the use of signs.
  • Where compliance with the minimum distance cannot be ensured, operators shall use protective equipment appropriate to the level of risk.
  • The use of lifts will be limited to the essential; instead, stairs will be preferred.
  • Signs, information posters with and any other message deemed appropriate must be placed on the film surfaces to ensure compliance with the hygiene and prevention measures against COVID-19.
  • The production company shall place signs and other information facilities on hygiene measures and general Covid-19 requirements in visible places, in all common areas and in sanitary facilities.
  • The production company shall provide the members of its teams with the appropriate protective equipment for the proper performance of their work.
  • Wash your hands regularly, especially when entering and leaving the set. When coughing or sneezing, cover your mouth and nose with a disposable cloth and, if not possible, with the inside of your elbow.
  • Avoid touching your eyes, nose and mouth. Do not wear contact lenses as far as possible, keep your fingernails short and tie back your hair.
  • Filming facilities must have adequate hand hygiene stations. They should preferably be operated with the foot.
  • The production company must disinfect workplaces, sets and common areas as often as necessary.
  • Disinfectants with a virucidal effect that have been approved and registered by the Ministry of Health will be used.
  • Surfaces that are frequently touched (tables, chairs, door handles, bathroom and toilet surfaces, taps, keyboards, telephones, etc.) must be cleaned with disposable materials and disinfected daily.
  • After each cleaning, used materials and protective equipment must be disposed of safely, and hands must be washed thoroughly. Where appropriate, cleaning operations shall be extended to private areas such as changing rooms, lockers, toilets, kitchens and rest areas.
  • Where workplaces are shared by more than one person, the work area shall be cleaned and disinfected after each use.
  • No more than one person may use the toilet at a time, except for persons who may need assistance. In this case, one additional accompanying person is also permitted. The toilets should be cleaned and disinfected at least six times a day.
  • Each team participating in the shooting will be responsible for disinfecting and safekeeping of their equipment at the beginning and end of the shooting.
  • If necessary, physical barriers will be erected.
  • Periodic ventilation times must be established.
  • The use of mobile phones, computers, tablets and sparks must be personalised. Access and use by other persons is prohibited.
  • Printing on paper of all types of documents, including work plans and scripts, shall be reduced to a necessary minimum.
  • Shooting
  • Only the "indispensable technical and artistic film team (including extras)", may attend the shooting. In the case of extras, it is ensured that they are always the same persons.
  • Entering and leaving the film location is always staggered.
  • Entry to the film location by persons who do not provide services there and are not absolutely necessary for the organization and feasibility of the work shall be restricted.
  • Disinfection gel and PPE must be available at the entrance to the film set.
  • It is recommended that the temperature of all team members be measured daily with a non-contact thermometer (infrared thermometer) before entering the set.
  • Film shots that violate the minimum distance should be as short and as short as possible.


Mask and costume

  • Masking activities must be carried out using appropriate protective equipment, depending on the level of risk, to ensure the protection of all those involved.
  • Preference should be given to laundries which wash under specialized disinfection procedures.
  • During filming, it is recommended that the clothing of each actor and the comparators be personalised and separated with plastic sleeves.
  • Special hygiene and disinfection measures are introduced with all work utensils (hangers, irons, sewing machine, camper van, etc.).


Props, cameras and lighting

  • Elements of equipment and props that could come into contact with the technical and artistic staff are disinfected before and after each scene.
  • Camera, lighting and "grip material" must arrive at the shooting location with a disinfection guarantee signed by the supplier. It will be disinfected daily after use with alcohol and may only be used by specially authorized personnel.


Microphones and sound

  • Tie microphones are disinfected after each recording and only one may be used for each actor. The protection is changed after each scene and character.
  • Each headset may only be used by one person and must be disinfected after each use.
  • If its use is essential, the boom microphone is positioned at a safe distance from the actor and disinfected after each shot.


Food and Decorative Products

  • Food and decorative products must be kept safe and isolated from the rest of the work process until the start of the shooting. 
  • It is recommended to use disposable cutlery, glasses, plates and utensils, if possible in an environmentally friendly manner. If reusable cutlery, glasses and dishes are used, they should be rinsed with hot soapy water, preferably in the dishwasher at over 60ºC.


Stage vehicles

  • All stage vehicles must arrive at the start of production with a disinfection guarantee signed by the supplier. During shooting, the interior of the vehicle must be disinfected after each use.


Catering

  • A separate room will be set up for catering needs.
  • Food shall be distributed in individual hermetically sealed containers made of plant fibres. Catering staff will be provided with the necessary protective clothing (especially waterproof disposable gloves and protective masks).
  • All work utensils and food containers will be continuously disinfected and sterilized.


Animals on the set

  • Filming with animals requires a veterinary examination and the presence of the responsible personnel. The interaction with the artistic team is kept to a necessary minimum.


Daily documentation of all activities

  • The production company will nominate a person or team responsible for carrying out a daily documentation of all activities during the entire duration of the shooting. Among other things, all activities carried out, the schedule, the persons who have access to the set, the disinfection measures and the supply of PPE material must be recorded. This information is constantly updated and is available on demand.


Private filming locations

  • Shooting can be done in private places, if this has been agreed with the owners.
  • The locations will be disinfected before and after the shooting.
  • The number of members of the technical and artistic team who can enter the filming location will be determined in advance and may not be changed.
  • It is not yet possible to shoot in private locations where common access is required (portals, stairs, lifts, etc.).
  • Shooting in nature and in public
  • The public administrations of each Autonomous Community, within the limits of their competence, shall determine the conditions and time limits for filming in public and open spaces at the request of the producer.
  • The filming location must be delimited.


International filming

  • Filming in the international area is currently subject to the respective entry restrictions and hygiene regulations of the country.


Filming with minors

  • Consult with the competent labour authority of each Autonomous Community about the conditions and deadlines for processing in order to be able to shoot with minors under 16.

Downloads:
Full Corona Guidelines For Filmmakers in Spain (english)

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